Use cases and best practices for making SharePoint feel custom-fit for each department—not just a one-size-fits-all intranet.
A departmental dashboard in SharePoint is a customized site or page tailored to the specific needs, workflows, and content of a business unit—such as Marketing, Human Resources, Finance, or Operations. Instead of a generic, centralized intranet, these targeted dashboards give each team a personalized space to access tools, track tasks, collaborate, and share updates.
When done correctly, department-specific SharePoint dashboards boost productivity, improve engagement, and reduce wasted time spent searching for files or switching between platforms.
While a single intranet homepage may serve general company-wide communication, it rarely meets the nuanced needs of individual departments. A one-size intranet often leads to:
Poor adoption and engagement
Inefficient file sharing or duplication
Lack of role-specific resources
Teams defaulting to external tools or shadow systems
Tailoring SharePoint for each department aligns your digital workspace with how teams actually operate—resulting in a more intuitive, scalable, and effective solution.
Here’s how leading departments are using SharePoint to streamline work and centralize access to what matters most.
Key Features:
Campaign calendars and editorial planning
Brand guidelines and asset libraries
Content approval workflows (via Power Automate)
Analytics dashboards using Power BI
Social media assets and vendor contact lists
Benefits:
Ensures brand consistency across departments and regions
Improves visibility into campaign progress
Centralizes collaboration with agencies and designers
Key Features:
Onboarding and orientation portals
HR policy documents and handbooks
Benefits enrollment guides
Training videos and learning management integration
Company announcements and DEI updates
Benefits:
Accelerates employee onboarding
Improves compliance and knowledge retention
Enhances employee experience with self-service resources
Key Features:
Budget planning templates
Real-time reports using Power BI
Secure access to payroll and audit documents
Expense submission forms and workflows
Year-end close checklists
Benefits:
Streamlines financial reporting
Reduces errors and duplicated files
Enhances collaboration with department budget owners
Key Features:
Project management tracking with Planner or Lists
SOP (Standard Operating Procedure) documentation
Vendor and supplier portals
Inventory dashboards
Facilities maintenance request forms
Benefits:
Increases visibility into day-to-day workflows
Improves operational efficiency
Centralizes procedures across locations
Key Features:
Service ticket forms and real-time status updates
Security policy documentation
System downtime logs
Microsoft 365 training and adoption resources
Integration with Teams and Intune
Benefits:
Reduces incoming support requests
Improves user satisfaction and internal transparency
Promotes secure usage of tools and platforms
Work with each department to understand their tools, processes, and pain points. Prioritize high-value content and actions.
Tailor each dashboard not only by department, but also by role. A marketing manager’s needs may differ from a coordinator’s.
Leverage out-of-the-box and custom SharePoint web parts to build flexible, interactive dashboards that teams can update without IT.
Embed Teams, Power BI, Planner, and Forms directly into dashboards to keep collaboration in one place.
Use audience targeting and metadata to ensure the right users see the right content—especially useful in organizations with regional offices across the U.S., such as in Atlanta, Denver, or the Northeast.
Maintain consistency across departments with naming conventions, version control, and site templates.
When SharePoint is tailored for how teams actually work, companies see:
Higher intranet engagement and faster adoption
Streamlined collaboration across locations and departments
Reduced tool sprawl and duplicated files
Better data accuracy and real-time decision making
More scalable onboarding and operational workflows
Whether your business is mid-sized or enterprise-level, departmental dashboards in SharePoint offer structure, speed, and clarity in a digital workplace that grows with you.
Microsoft SharePoint is more than a company-wide intranet—it’s a flexible platform that can become the central hub for every team in your organization. When you design it with your departments in mind, you don’t just make it more useful—you make it more usable.
We design scalable, secure, and user-friendly SharePoint environments tailored to how your teams actually work.